Talent Acquisition and Recruitment

• Assisting client in providing detailed job description and specifications for recruitment.
• Developing and implementing sourcing strategies through various effective recruitment channels such as job boards, social media, networking events, and campus recruitment.
• Creating job advertisements and distributing them on relevant platforms.
• Conducting preliminary assessments through screening tools and assessments on the applicant pool.
• Performing detailed evaluations on candidate resumes and background checking.
• Providing end-to-end interview coordination with shortlisted candidates.
• Collaborating with hiring managers to ensure a consistent evaluation process.

Initial Arrangements and Integration for New Employment

• Ensuring all necessary paperwork and documents from new hires are obtained in an accurate and timely manner.
• Performing documentation to ensure all employment forms, contracts, and policies are ready for completion.
• Registering employers and employees with relevant authorities or memberships such as HRDF, EPF, SOCSO, EIS, and individual income tax file number applications.
• Assisting in providing a welcome kit with essential information, including start dates, dress codes, and initial schedules to facilitate new hires.
• Assisting in providing company outlook on the company’s mission, vision, organization structure, and key personnel.
• Confirming new hires understand and comply with company policies, regulations, and procedures.
• Ensuring that new employees are familiar with health and safety regulations, workplace conduct policies, and other relevant guidelines.
• Conducting regular check-ins with new hires to address any concerns they may have.
• Providing regular follow-up meetings to review progress, address any issues, and provide additional support for employees.

Monthly Payroll Processing and Management

• Establishing and maintaining new or existing employee personal data and payroll files through systematic approaches.
• Providing computation and processing of employee attendance records and leave benefits.
• Providing comprehensive payroll services, including salary calculation, disbursement, issuance of digital pay slips, and calculation of other relevant allowances and incentives.
• Preparing Form 8A (SOCSO), PCB (Income Tax), Form A (EPF), and EIS (SOCSO), and ensuring statutory contributions and payments are completed before the 15th of the month.
• Providing employee payroll reports/payroll summary for management review.
• Performing detailed reviews on supporting documents regarding employee reimbursements to ensure compliance with company regulations.
• Preparing for employee-related tax filing and reporting.
• Generating annual EA forms and Form E through the system and submitting them online.
• Ensuring adherence to local labor laws, regulations, and industry standards to avoid legal issues.

Employee Exit Management 

• Coordinating with the employer to develop a structured exit plan that includes timelines, responsibilities, and key steps for exit management.
• Managing the formal resignation process, including receiving and processing resignation letters and scheduling exit interviews.
• Conducting exit interviews to gather feedback from the departing employee, providing valuable insights for improving workplace conditions.
• Facilitating the transfer of responsibilities and knowledge from the departing employee to their successor or team members.
• Calculating and processing the final settlement, including any outstanding salaries, bonuses, leave encashments, visa cancellations, and other financial aspects.
• Managing the termination of benefits, such as health insurance, retirement plans, and other employee entitlements.
• Ensuring that all company property, such as laptops, ID cards, and other assets, are returned by the employee.
• Updating HR and payroll systems to reflect the employee’s departure and ensuring that access to company systems and data is appropriately revoked.
• Providing support and follow-up as needed, including addressing any issues that may arise after the employee’s departure.
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HR Advisory Services

1. Compliance and Regulatory Guidance

   • Ensure adherence to local labor laws, immigration regulations, and industry standards.
   • Assist with navigating legal requirements and avoiding compliance issues.

2. Policy Development and Implementation

   • Develop and update HR policies and procedures.
   • Provide guidance on best practices for policy implementation and enforcement.

3. Performance Management

   • Design and implement performance appraisal systems.
   • Offer strategies for effective performance reviews and employee feedback.

4. Employee Relations

   • Advise on managing employee grievances, conflicts, and disciplinary actions.
   • Foster a positive work environment and improve employee relations.

5. Talent Acquisition and Recruitment

   • Assist with recruitment strategies, including job descriptions and sourcing methods.
   • Provide support for recruitment processes and candidate selection.

6. Training and Development

   • Identify training needs and develop professional development programs.
   • Offer guidance on career growth initiatives and succession planning.

7. Compensation and Benefits

   • Advise on salary structures, compensation packages, and benefits administration.
   • Provide insights on competitive compensation and employee benefits strategies.

8. HR Technology and Systems

   • Recommend and implement HR software and technology solutions.
   • Assist with system integration and data management.